Month 1 · Learn and organize
We learn the organization: your programs, funding priorities, any current grants, past applications, financials and reporting you already owe. We gather what exists and tell you plainly what's missing.
AGP / 01
Outsourced grant managementYour grant calendar,
Your grant calendar,
managed.
Almanac is an outsourced grants department for nonprofits. We find funding opportunities, prepare applications, manage requirements and deadlines, coordinate submissions, and keep reporting on track — without adding a full-time position.
Opportunity research · Applications · Deadlines · Submissions · Reporting
Almanac Grant Partners — Grant Calendar
| Source | Opportunity | Due | Status |
|---|---|---|---|
| Foundation | Youth Development Initiative | May 14 | Drafting |
| Corporate | Community Health Program | May 28 | Client review |
| Foundation | General Operating Support | Jun 06 | Submitted |
| State | Workforce Development | Jun 21 | Documents needed |
| Foundation | Annual Impact Report | Jul 12 | Report due |
| Corporate | Employee Giving Match | Jul 30 | Qualified |
| Foundation | Capacity Building Fund | Aug 08 | Drafting |
| State | Community Services Block | Aug 25 | Reviewing |
ILLUSTRATIVE GRANT CALENDAR
Five steps
How it works.
01
You tell us what needs funding
Your programs, priorities, budgets and results.
02
We find the opportunities
We search continuously and filter out what isn't worth pursuing.
03
We prepare the work
We maintain the calendar, write the applications, and tell your team what we still need.
04
Your team reviews and approves
You confirm the facts and authorize every submission.
05
We keep it moving
We track submissions, decisions and reporting — and start again.
You keep control of the facts, budgets and approvals. Almanac manages the process around them.
AGP / 02
What we do
What Almanac does.
01 / Find grants
We search continuously for foundation, corporate and appropriate government opportunities that fit what your organization actually does, where it works and who it serves. You don't have to bring us opportunities — finding them is part of the job.
02 / Decide which are worth it
Not every grant is worth chasing. Before anything reaches your calendar we check whether you're eligible, how closely the opportunity fits, what the application demands, and whether it's worth your organization's time to pursue.
03 / Keep one calendar
Every date in one place — letters of inquiry, full applications, decision dates and reports. Kept current, and visible to you whenever you want it.
04 / Write the applications
We draft proposals and letters of inquiry using the facts, budgets and results your organization provides, then coordinate review and approval with your team.
05 / Track what each one needs
Every application comes with its own requirements. We track budgets, attachments, signatures, registrations and supporting documents, and give your team clear notice about what's still needed.
06 / Get them submitted
We assemble each submission to the funder's specification and coordinate the final step with whoever at your organization is authorized to submit it.
07 / Stay ahead of deadlines
We work backward from every funder deadline so nothing arrives in a rush. Internal dates come first, with reminders before they matter.
08 / Handle the reporting
When a grant is awarded, the work doesn't stop. We track the reporting obligations that come with it and prepare reports using your organization's program and financial information.
What an engagement gives you
What you actually get.
The system Almanac builds and maintains on your behalf.
- 01Funding opportunity pipeline
- Qualified opportunities being evaluated and pursued
- 02Grant calendar
- Applications, deadlines, decisions and reporting dates in one place
- 03Active application queue
- A clear view of what's being researched, drafted, reviewed and submitted
- 04Requirements checklists
- What every active application requires and what we still need from your team
- 05Applications & letters of inquiry
- Prepared application materials ready for review and approval
- 06Submission status
- What has been submitted, what's pending and what happens next
- 07Reporting calendar
- Award obligations and upcoming funder reports tracked alongside applications
- 08Grant program summary
- A clear written view of where the overall grant program stands
AGP / 03
The working file
Everything in one place. Nothing left to memory.
This is the system Almanac maintains behind every engagement. It's what we keep current so your team doesn't have to — and it's what your summary is drawn from.
Almanac Grant Partners — Engagement File
01 / Opportunity pipeline
| Funder | Opportunity | Fit | Next action |
|---|---|---|---|
| Regional Community Foundation | Youth program expansion | Qualified | Draft LOI |
| Statewide Health Trust | Community health screening | Reviewing | Confirm eligibility |
| Corporate Giving Program | Employee match | Client input | Confirm program budget |
| Private Family Foundation | Capital improvements | Pass | Out of geography |
02 / Active applications
| Opportunity | Deadline | Stage | Next action |
|---|---|---|---|
| Youth Development Initiative | May 14 | Drafting | Narrative in progress |
| Community Health Program | May 28 | Client review | With Executive Director |
| General Operating Support | Jun 06 | Final review | Budget confirmation |
| Workforce Development | Jun 21 | Ready to submit | Awaiting signature |
03 / Client items needed
| Item | Needed for | Due |
|---|---|---|
| Updated program budget | Youth Development Initiative | May 06 |
| 2025 participant outcomes | Community Health Program | May 15 |
| Executive Director signature | Workforce Development | Jun 14 |
04 / Reporting obligations
| Award | Report type | Due | Status |
|---|---|---|---|
| Community Impact Award | Interim report | Jul 12 | Drafting |
| Regional Health Initiative | Final report | Aug 30 | Scheduled |
| Family Services Grant | Financial report | Sep 15 | Scheduled |
ILLUSTRATIVE ENGAGEMENT VIEW. Not based on any actual client.
The difference
Beyond individual grant writing.
Many nonprofits handle grants one proposal at a time — someone writes an application when a deadline appears, fitted around everything else they're responsible for. A grant writer helps with that proposal. Almanac takes on the ongoing function around it, so the proposal isn't the emergency.
Without a managed grant function
- Deadlines live across inboxes and spreadsheets.
- Opportunities are researched when someone has time.
- Applications start when deadlines become urgent.
- Documents are chased at the last minute.
- Reporting obligations are tracked separately.
- Institutional knowledge lives with individual employees.
With Almanac
- One maintained grant calendar.
- Continuous opportunity discovery and qualification.
- Applications planned before deadlines become emergencies.
- Requirements identified early.
- Awards and reporting obligations on the same calendar.
- A documented process that stays visible to leadership.
The Almanac Method
Your first 90 days, and every month after.
Month 2 · Build the pipeline
We research and qualify opportunities, build your working grant calendar, and begin preparing the highest-priority applications with your team.
Month 3 · Establish the rhythm
Applications move through drafting, your review and submission. Requirements and reporting obligations come onto the same calendar. By the end of the quarter the function is running.
Then every month
Find, qualify, prepare, approve, submit, track, report — and repeat. You receive a written summary of what was submitted, what's pending, what was decided and what's ahead.
↑ Returns to 01 each cycle
See what this would look like for your organization.
Request a consultationAGP / 04
Monthly oversight
You should always know where your grant program stands.
What was submitted, what's pending, what was decided, and what needs attention next.
Almanac Grant Partners — April / Grant Program Summary
03Applications submitted
04In preparation
06Decisions pending
02Reports approaching
03Client items needed
| Date | Activity | Detail |
|---|---|---|
| Apr 03 | Submitted | Community Foundation — General Operating Support |
| Apr 09 | Qualified | Regional Health Initiative |
| Apr 14 | Client review | Youth Development Foundation |
| Apr 22 | Report due | Community Impact Award |
| May 02 | Upcoming deadline | Family Services Initiative |
ILLUSTRATIVE MONTHLY REPORT
How we divide the work
What we do. What you do.
What Almanac owns
- Research and qualify opportunities
- Maintain the grant calendar
- Draft narratives
- Track requirements and attachments
- Prepare budgets from your figures
- Coordinate submission
- Draft interim and final reports
- Maintain your content library
What we need from your team
- Program facts and priorities
- Accurate budgets and financial information
- Current organizational documents
- Outcome and impact data
- Timely review when approval is required
- Final authorization for submissions
We never submit anything you haven't approved, and we never state anything about your organization that you haven't confirmed. Accuracy in a grant application is the applicant's responsibility, and our process is built so you can meet it.
Our standards
How we work, plainly stated.
01We'll tell you when a grant isn't worth pursuing.
Chasing poorly matched opportunities costs your team time and rarely pays. We'd rather recommend against an application than pad a list.
02We only write what your data supports.
If the outcome data doesn't back a claim, we'll tell you rather than write around it. We only make claims your organization can support.
03Our compensation is never based on a percentage of an award.
We don't take a percentage of grant awards. Our compensation is agreed in advance and isn't tied to whether a funder approves an application.
04We don't guarantee funding, and neither should anyone else.
We're accountable for managing the process carefully, preparing strong applications and keeping agreed deadlines on track. Funding decisions rest with the funder.
Fit
Who this is for.
Almanac is built for established nonprofits doing fundable work that don't have the internal capacity to run a consistent grant program. Sometimes there's a development director stretched across events, donors and grants. Sometimes the person who handled grants has just left. Sometimes nobody has ever owned it. The programs are real and the results are there — what's missing is someone to run the function.
To pursue funding well, an organization needs accurate program information, financial statements and outcome data it can stand behind. If those aren't in place yet, tell us — the groundwork comes before the calendar, and we'd rather discuss it now than six weeks in.
Six questions
Common questions.
Do you find grants for us, or do we bring you opportunities?
We find them. Continuous research is a core part of the engagement. If you come across something yourself we'll evaluate it, but you shouldn't have to.
Do you guarantee we'll receive funding?
No. Nobody credible does. Funders make their own decisions. What we're accountable for is managing the process carefully, preparing strong applications and keeping agreed deadlines on track.
Who actually submits the application?
Submission requirements vary by funder. Where permitted and appropriately authorized, Almanac can coordinate the submission process; where an authorized representative of your organization must submit, we prepare everything and coordinate that final step with you.
What do you need from our team?
Accurate facts about your programs, budgets and financial statements, current organizational documents, outcome data, signatures where required, and approval of every submission. Practically, it means someone who knows the programs being reachable when we have questions.
How is this different from hiring a grant writer?
A grant writer produces a proposal when you ask for one. Almanac takes on the ongoing function — finding opportunities, deciding which to pursue, maintaining the calendar, tracking requirements, coordinating submissions and managing reporting. The writing is one part of it.
Do you take a percentage of grants awarded?
No. Our compensation is agreed in advance and isn't tied to whether a funder approves an application. We never take a percentage of an award.
AGP / 05
Contact
Let's look at your grant calendar.
A first conversation takes about thirty minutes. We'll ask what you're currently submitting, what you're missing, and who does the work today. If Almanac isn't the right fit, we'll say so and point you somewhere better.